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How to setup email signatures
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How to set up email signatures?

Email is a great tool for professional communication these days. Most commonly used email platforms are Gmail, Outlook, Spark etc.. If you are a professional, you should definitely know how to set up email signatures as, they aid towards your professionalism and also serves as your quick introduction to the receiver. This article will teach you how to set up email signatures.

With the popularity of email services, there are a lot of platforms providing the services. Here we will mainly focus on two of the leading providers i.e. Gmail and Outlook. Gmail is one of the leading providers of online email services where as Outlook is famous for their desktop based application. Both provide great SPAM filters that make sure only intended emails reach your inbox. Now, let’s learn how to set up email signatures.

Email signature is also a common feature provided by both Gmail and Outlook. They are not mandatory for sending emails but i would highly recommend you to set up email signatures. They are a good way to display your contact details and since it also supports HTML, you can customize it as needed. There are a lot of free platforms that provide you with HTML code to teach you how to set up email signatures.

How to add email signature in gmail ?

Let’s start with gmail. Follow the steps below to add email signature in gmail:

Step 1

  • Open your Gmail email and Tap on the settings icon on the Top right corner.
how to add email signature in gmail

Step 2

  • Click on General. It is the first option in the navigation menu.
  • Scroll down to the last part of the page.
  • Click on ” Create New” on the ” Signature” section.
how to add email signature in gmail

Step 3

  • In the provided editor add all the information you want in your signature. You can also add HTML code here.
  • Once done, click ” Save changes” at the bottom of the page.
how to set up email signatures

Great! now you have an email signature in Gmail. You may also like our other article on Gmail.

How to set up email signatures in Outlook ?

Follow the below steps to set up email signatures in Outlook:

Step 1

  • In your Outlook app. Tap on the settings icon on the Top Right corner.
how to set up email signatures in Outlook

Step 2

  • Tap on Search and type ” Signature”.
  • Click on the result ” Email signature”
how to set up email signatures in Outlook

Step 3

  • Add all the information you want to display on your signature. You can also add HTML code here.
  • Once done, click Save.

Great! Now that you know how to set up email signatures. I hope you take some time to create one and make sure you only include the needed info. Here is a list of things you can consider:

  • Present it in a list format and not a paragraph.
  • If you represent a company, add high quality Company logo.
  • Adding a disclaimer at the bottom is useful.
  • If you plan to advertise your product make sure it doesn’t take up large space.
  • If you have a website, add your website URL.

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Email is a great tool for professional communication these days. Most commonly used email platforms are Gmail, Outlook, Spark etc.. If you are a professional, you should definitely know how to set up email signatures as, they aid towards your professionalism and also serves as your quick introduction to the receiver. This article will teach…